Office Manager/Program Administrator

The 30 year old non-profit Litchfield Performing Arts is seeking an Office Manager/Program Administrator for its thriving organization. Litchfield Performing Arts is a busy, energetic organization that runs the world renowned Litchfield Jazz Festival, Litchfield Jazz Camp and arts education program Project Poetry Live. This new full-time support position will relieve the current LPA team of 4 full-timers of the day to day office management and assist with administering programs. Litchfield Performing Arts team works closely together in a very collaborative team-oriented high-energy atmosphere.

Responsibilities include but are not limited to: 

• Handling office phones, opening mail, maintaining files, maintaining schedule for Executive Director
• Bookkeeping (If QuickBooks experience) - Updating databases, coordinating mailings with staff, mail house and printers
• Overseeing supplies, tracking inventory, ordering
• Managing budgets, processing reports, maintaining files
• Operating as liaison to board of directors, scheduling and preparing materials for board meetings.
• Coordinating with vendors for Litchfield Jazz Festival and Litchfield Jazz Camp
• Assisting in management of Project Poetry Live
• Drafting letters, simple contracts, emails, reports, and other communications
• Maintaining files and managing vendor contracts
• Processing annual appeal and appeal thank you’s.

Candidate must be a team player and self-starter that can work independently prioritizing assignments. Candidate must have a positive mindset, excellent interpersonal skills, be able to multitask and work in a non-linear environment. QuickBooks experience a large plus (but willing to train). For someone looking to learn what makes an arts organization successful this is the place to be. Organization offers plenty of room to grow. Competitive salary and benefits available, some nights/weekends may be required. Please send resume, cover letter, and 3 references to Jessica Morozowich at jessica@litchfieldjazzfest.com, fax: (860) 361-6288. Position to begin immediately, materials accepted until Feb. 22, 2010.